Airtable versus Google Sheets (Which one is best?)

Airtable versus Google Sheets

When it comes to organizing data and making spreadsheets, two big names come to mind: Airtable and Google Sheets. They both do similar things, but each has its special features.

In this comparison, we're going to look closely at Airtable and Google Sheets to see what they're good at, what they're not so good at, and which one might be better for different situations.

Whether you're working on a project with a team or just trying to keep track of your stuff, understanding these tools can help you make the right choice.

So let's dive in and see which one might be the right fit for you!

What is Airtable?

Airtable is a dynamic database plus spreadsheet solution that lets people manage their data with one single user-friendly interface.

It is more than just a traditional database with a variety of different features. It can also act as a relational database as well.

Going beyond conventional spreadsheet offerings, Airtable provides diverse field types, a comprehensive library of pre-designed spreadsheet templates, and seamless integrations with popular tools, ensuring an elevated user experience.

The platform's versatility extends to nearly limitless possibilities for data storage. Users can organize data within records, establish cross-references across tables, customize data presentation, and implement automation for enhanced efficiency in data management.

Airtable noteworthy features

1. Data Sharing and Integration Capabilities

Airtable excels in facilitating seamless file and data sharing, a convenience available even in its free version. Its desktop and mobile apps for iOS and Android ensure accessibility to files from virtually anywhere, with generous file storage limits. When it comes to sharing spreadsheet data, Airtable provides various options, including creating shareable links with customizable viewing permissions, embedding Airtable bases into websites, and utilizing the Airtable API key for app customization. To enhance its functionalities, Airtable seamlessly integrates with third-party app plugins as well.

2. Versatile Task Views for Enhanced Workflow Management

Airtable offers eight project views, facilitating quick changes in data presentation. The List view provides a comprehensive overview of work, combining the big picture with detailed insights to boost team efficiency. The Timeline view aids in tracking resources, events, and projects, allowing for customization. Additionally, the Kanban View simplifies progress monitoring with a user-friendly interface for managing tasks via drag-and-drop actions. The Gantt View ensures efficient process management and deadline adherence by mapping activities, task dependencies, and milestones for multi-step projects.

3. Simplified App Development with No-Code Customization

Airtable empowers users to develop no-code custom apps based on existing data, whether from scratch or utilizing handy app templates. With the Interface Designer, crafting flawless applications is intuitive for users of all technical backgrounds. Custom interfaces can be effortlessly created using drag-and-drop components, and easily updated to meet evolving requirements. Airtable's pre-made templates streamline the setup of custom workflows tailored for various use cases, covering categories such as project tracking, event planning, marketing, HR, non-profit, and real estate.

What is Google Sheets?

Google Sheets is like a traditional spreadsheet. It's great for basic stuff like collecting data into rows and columns and doing simple math.

Google Sheets also helps you do math faster and with fewer mistakes. It has tools like autofill and formula suggestions. You can use data from Google Forms in Sheets and put Sheets charts into Google Slides and Docs without any hassle.

Exploring Google Sheets' impressive features

1. Discover

The Discover feature harnesses machine learning to effortlessly generate Gantt charts and tables and provide insights into your data. Plus, it enables you to automatically update selected data.

2. Collaborative Editing

Google Sheets enables multiple users to simultaneously open and edit a single document, with real-time updates and automatic saving to Google's servers.

3. Smart Autofill

Simplify data entry with autofill, which automatically inputs data following patterns or using previously entered values as reference points.

In-depth comparison between Airtable and Google Sheets

Comparison basis Airtable Google Sheets
Simple to use   It’s less simple to use since it is moreover a database. It is just like MS Excel that works online. It is quick and simple to use as it is like a traditional spreadsheet. 
Offers flexibility  Its features like field types and linked records make it more flexible and convertible into a database. It also offers more views as stated earlier.  It is less flexible. 
 Collaborations Calendar views and kanban views are two features that are ideal for teamwork.  Can be collaborated well with Google Sheets and Docs. 
 Formula Usage

Instead, formulas are available as a field type in Airtable that may be configured at the column level. You can still do a great deal of things with your data, even though they have fewer expressions.

Airtable's formula functionality is fantastic if you use it as a database. It simply lacks Google Sheets' incredibly flexible cell-level features.


Google Sheets can use all the Excel formulas. 

Google Sheets includes an AppSheet feature that can convert any spreadsheet into a functional mobile or web application, further enhancing the power of formulas without a code.

And if you know how to code, you can unleash even more power.

This is so that you may utilize AppScript to write custom app scripts and execute them right within your spreadsheet.


Both Airtable and Google Sheets have Webflow and Zapier integrations, For comparison, Airtable’s Zapier integration has 6 triggers. Apart from that, Airtable also has robust API documentation that makes it easy for developers to build their custom integrations.

As far as Webflow is concerned, Airtable integrates very well with it as compared to Google Sheets.

Google Sheets consists of 18 triggers with Zapier integration. 
Data Analysis  It has charts and pivot table apps to offer Its Excel-like functionality is more familiar to people.
Database for app development 

Airtable is already a database rather than a spreadsheet.

It has advanced features by which you can link records across tables enabling complex data models.

You can use this powerful tool to build a frontend or amazing Automation tools to streamline processes, all with no code.

Google offers Google Sheets “Add-Ons”. And there is no shortage of “Add-Ons” available. 
Pricing model 
  • Free plan
  • Team plan - $20/month
  • Business Plan - $45/month
  • Enterprise- Contact for pricing
  • Free Plan 
  • Business Standard - $12/month per user
Like the way how Airtable works?

Want to make a switch from Google Sheets to Airtable. Please feel free to reach out to our experts.

Contact us

The winner is

The short answer is: if you want a traditional Excel-like spreadsheet that is available online, go for Google Sheets. But if you want to organize your data, turn it into a mini-application and link them all together. Then go for a database like Airtable.

In the debate between Airtable and Google Sheets, the choice ultimately boils down to your specific needs and preferences. If you require a straightforward, Excel-like experience that seamlessly integrates with other Google Workspace applications, Google Sheets stands out as the go-to option. Its familiarity, collaborative features, and extensive formula library make it an excellent choice for basic spreadsheet tasks, data analysis, and collaborative projects.

On the other hand, if you seek a more dynamic and versatile solution that transcends traditional spreadsheet functionalities, Airtable emerges as the frontrunner.

Want to make a switch from Google Sheets to Airtable. Please feel free to reach out to our experts.

Contact us


Is Airtable free to use?

Airtable offers a range of packages designed to support teams of all sizes in organizing their work. If you’re looking for something budget-friendly, Airtable’s Free plan is a great option that can provide you with the basic tools you need to construct your own database at zero cost.

What is Airtable used for?

Airtable can be used to build custom apps, integrate with other web apps to streamline and automate any business process or workflow. Airtable's flexibility makes it a popular choice for people who need a custom solution that can be adapted to their specific needs.

Can Airtable do calculations?

Yes, Airtable can be used to perform calculations by using formulas. Users can create formulas to carry out different types of calculations on their data.

What problem does Airtable solve?

Airtable provides an easy way to create powerful and tailored applications. It offers a great solution for simplifying any process, workflow, or project - and the best part is that you can do it all without needing any coding skills!

Can Airtable create reports?

Yes, Airtable can create reports by using its built-in reporting tools. These tools allow users to generate summary reports, pivot tables, and charts that can be customized to meet their specific needs. 

Can I connect Airtable to Webflow?

There is no direct integration between Airtable and Webflow, but you can use Zapier to connect the two services.

Why is Airtable better than sheets?

Airtable is better than Sheets because it offers a more user-friendly interface, greater flexibility, and more advanced features for data management.

Editorial Team